Current Exhibitor Resources

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Railway Interchange 2023 is taking place October 1-4, 2023, at the Indiana Convention Center in Indianapolis, Indiana. The RSI Exhibit Hall will be in Halls F-G-H.

Included with your 10’x10’ Booth Purchase

  • 8′ high back wall drape
  • 3′ high side wall drape
  • (1) ID sign (booths less than 300 sq. ft.)
  • (2) registrations (exhibit hall only)

Exhibitor Schedule 

Exhibitor Move-In
Friday, September 291:00 PM – 5:00 PM (targeted move-in, by permission only)
Saturday, September 308:00 AM – 5:00 PM (targeted move-in, by permission only)
Sunday, October 18:00 AM – 4:30 PM
Exhibit Hall Schedule
Monday, October 212:30 PM – 6:00 PM
Tuesday, October 37:30 AM – 4:30 PM
Wednesday, October 47:00 AM – 11:30 AM
Exhibitor Move-Out
Wednesday, October 411:30 AM – 6:00 PM
Thursday, October 58:00 AM – 2:00 PM

*Please note that this schedule is subject to change

Exhibitor Service Kit

Click here to access the online Exhibitor Services Manual. As in years past, Freeman is the official decorator of this event. The discount deadline for Freeman is Monday, September 12. All other official vendors are listed within this manual. Click here to access the quick facts for this event.

Floor Plan

View our current floor plan and exhibitor listing HERE.


Click HERE to access the registration page. As a reminder, each exhibitor receives 2 complimentary exhibitor badges per 10’x10’ exhibit space. If you have any questions about registration, please email


Click HERE for more information about booking your hotel for Railway Interchange 2023. The deadline to reserve your room at our preferred hotels at their negotiated rate is Wednesday, September 6* (or until rooms sell out, whichever occurs first).

While Railway Interchange has a large number of rooms, inventory is still limited. We encourage you to support Railway Interchange and our hotel partners by booking within our block! Hotel loyalty programs and rules will still apply when booking within a block.

Additionally, if your company would like to secure an exhibitor sub-block of rooms for the event – please click HERE. Please fill out and submit this online form to submit a request for a sub-block of rooms at Railway Interchange affiliated hotels. A sub-block request is for 10 or more rooms per night. The last date to submit a block request is Tuesday, August 1.

IMPORTANT: Railway Interchange works with only one organization, ConferenceDirect, to help exhibitors and attendees select and book Indianapolis hotel rooms from our website. ConferenceDirect will never contact you directly for marketing purposes.

PLEASE BEWARE: There have been several companies and individuals reaching out to Railway Interchange attendees, exhibitors, and sponsors to sell attendee lists, hotel rooms and more. Railway Interchange DOES NOT rent or sell lists to third parties or solicit hotel room sales. Hotel rooms will be available for booking in the spring when registration opens. If you receive any of these messages, we recommend avoiding interaction and ask that you forward the email to

Booth Display Guidelines

As a reminder, RSI will follow the IAEE Rules & Regulations for all booth space configurations. For more information and to read through these regulations, please click HERE. For more specific guidelines pertaining to Railway Interchange click HERE. Please note that any booth 20’x20’ or larger must submit a booth layout plan to by July 1.


If you are interested in sponsoring at Railway Interchange 2023, please view our Prospectus HERE or contact Dave Burnell at

Marketing Toolkit

Click HERE to find the Railway Interchange 2023 digital marketing kit to aid your company in promoting your participation at the event.